: : : : : : : : : : Kendriya Vidyalaya v.v nagar : : : : : : : : : :

E-mail	kvvvnagar2004@yahoo.com info@kvvvnagar.in
OFFICALS	DESIGNATION	TEL.NO.
Dr. B. G. Patel	Chairmam	02692-230009
Mr. P. S. Sangole	Principal	02692–236777
Mr. A. P. Rai	PGT [Hindi]	9427062388
Smt. Eleeza Dabhi	PRT	9427596833
Official Staff
Mr. M. M. Vahora	UDC	9898791656
Smt. Rozamma John	LDC	9427549997


Working Hours	7:30 a.m. to 1:40 p.m. each working day

All facilities like library, reading room, computer lab etc are assessable to all students and staff members of the Vidyalaya Exclusively during this duration

Fees
Application Fee	Rs 10/-
Photocopy	Rs 2/- per page
Inspection of record	No fee for one hour.Thereafter Rs 5/- for each 15 minutes
Diskette or floppy	Rs 50/- each

Vidyalaya is bound the rules and regulations as laid down by Kendriya Vidyalaya Sangathan under Education Code and Account Code

THE PARTICULARS OF KVS , FUNCTIONS & DUTIES

Kendirya Vidyalaya Sangathan was registered as a Society under the Societies Registration Act (XXI of 1860) on 15th December, 1965. The Objects for which the Sangathan has been established are detailed in the Memorandum of Association and Rules reproduced at Appendix - I. The Sangathan administers the scheme of kendriya Vidyalayas formulated by the Government of India, in the Ministry of Human Resource Development. It has a three tier Management structure with Headquarters at New Delhi; Regional Offices to manage a cluster of schools; and Kendriya Vidyalayas spread all over the country and abroad.

The KVS shall function through its General Body called the Sangathan, its Board of Governors and three standing Committees constituted by the Board viz. the Finance Committee, the Academic Advisory Committee and the Works Committee.

The Minister of Human Resource Development, in charge of the Kendriya Vidyalaya Sangathan shall be the ex- officio Chairman of the Sangathan. The Minister of State in the Ministry of Human Resource Development shall be the Deputy Chairman and an officer of the Ministry of Human Resource Development notified by the Government of India as per Rule 3 of the Memorandum of Association and Rules. Joint Commissioner (Admn) shall be the ex-officio Secretary of the Sangathan.

The annual general meeting of the Sangathan shall be held once a year. Special meeting may, however be convened

The Address of KV-Rajkot is:
a) Postal Address	KVVVNAGAR
	Kendriya Vidyalaya, University Staff colony, Vallabh Vidyanagar, Anand(Gujarat)-388120
b) E-mail I.D.	kvvvnagar2004@yahoo.com info@kvvvnagar.in
c) WebSite	www.kvvvnagar.in
d) Fax	0269 - 236777

POWERS AND DUTIES OF OFFICERS AND EMPLOYEES

a)	main duties and powers of various officers of the Sangathan shall be as given in the subsequent Articles. All residual powers which are not specifically assigned to any of the officers shall vest in the Board. The powers shall be exercised by the respective officers in accordance with the rules and regulations in force from time to time.
(i)	The Board shall generally carry out the objectives of the Sangathan as set forth in the Memorandum of Association.
(ii)	The Board shall manage all affairs and funds of the Sangathan and shall have authority to exercise all the powers of the Sangathan.
(iii)	The Board shall have powers to frame regulations, consistent with the Rules of the Sangathan, for the administration and management of the affairs of the Sangathan. Without prejudice to the foregoing provisions, these Regulations shall provide for the following:
(a)	Preparation and sanction of budget estimates, sanctioning of expenditure, making and execution of contracts, investment of funds of the Sangathan and the sale or alteration of such investment, accouts and audit.
(b)	Procedure for appointment of the officers and the staff of the Sangathan, the schools and other instituions managed by the Sangathan and various programmes and services established and maintained by it.
(c)	Terms and tenure of appointment, emoluments, allowances, rules of discipline and other conditions of service of the officers and staff of the Sangathan.
(d)	Terms and conditions governing scholarships, free ships, financial and other concessions, grant -in-aid, deputation, research schemes and projects in relation to students and staff of the schools and other institutions managed by the Sangathan.
(e)	Such other matters as may by necessary for the furtherance of the objectives of the Sangathan and the proper administarion of its affairs.
(iv)	The Board may, by resolution, appoint Advisory Boards or other committees or bodies including Local Management Committees for schools with such powers as it may think fit, and also dissolve any of the committees and advisory bodies set up by it.

PRINCIPAL

(a)	Administrative Powers
(1)	To function as the administrative head of the Vidyalaya and to act as the Drawing and Disbursing Officer of the staff employed in the Vidyalaya, subject to detailed instructions given in this regard in the Accounts Code.
(2)	To engage teachers on part time/ contractual basis as PRT/TGT/PGT subject to relevant instructions in this regard.
(3)	To make appointments to Group D posts and to approve probation and grant confirmation of Group D employees in the Vidyalaya.
(4)	To forward applications of Group C and D employees of the Vidyalaya for posts outside the Sangathan except posts abroad and to grant permission for registration with the Employment Exchange.
(5)	To grant permission to Group C and D employees of the Vidyalaya for appearing at public examination.
(6)	To implement the instructions and policies of the Sangathan in respect of curricular and co-curricular activities, and to take steps to bring about healthy development of the Vidyalaya in all fields.
(7)	To administer the Vidyalaya on sound lines and to develop healthy teacher-pupil relationship.
(8)	To be responsible for the proper maintenance of accounts and school records, service-books of teaching and non-teaching staff, returns and statistics as prescribed by the Sangathan from time to time.
(9)	To look after the welfare of the employees of the Vidyalaya.
(10)	To handle the official correspondence relating to the Vidyalaya and to furnish within the prescribed dates all returns and information required by the Sangathan.
(11)	To formulate and to submit to the Assistant Commissioner for approval, proposals for teaching staff, furniture, laboratory equipment and teaching aids etc. well before the commencement of the academic session.
(12)	To make all payments including salaries etc. of teachers and other staff in time and according to rules.
(13)	To ensure that tuition fees, where levied and Vidyalaya Vikas Nidhi (VVN) are realised and credited to the relevant Account in time.
(14)	To make purchase of stores etc. required for the Vidyalaya in accordance with the prescribed procedure, to enter all such stores in Stock Register, to scrutinize the bills and make payment.
(15)	To conduct physical verification of Vidyalaya property and stocks at least once a year and to inspect the stock registers occasionally to ensure their proper maintenance in accordance with the rules.
(16)	To be responsible for proper utilization of the Vidyalaya Vikas Nidhi for which a separate account shall be maintained. This account will be operated and the funds will be utilized in accordance with the rules laid down by the Sangathan from time to time.
(17)	To make satisfactory arrangements for supply of drinking water and other facilities for tiffin time for the pupils and to ensure that the school building and its fixtures and furniture, office equipment, laboratories, play grounds, school garden etc. are properly and carefully maintained.
(18)	To grant to his Vidyalaya local holidays, not exceeding seven in an academic year for educational and other bonafide purposes.
(19)	To supervise, guide and control the work of the teaching and non-teaching staff of the Vidyalaya.
(20)	To be overall in-charge of admissions in the Vidyalaya, preparation of school time-table, allocation of duties to teachers, provision of necessary facilities to teachers in the discharge of their duties and conduct of examinations and tests in accordance with the rules prescribed by the Sangathan from time to time.
(21)	To plan the year’s academic work in advance in consultation with his colleagues and to hold subject committee and staff meetings at least once a month to review the work done during the month, and to assess the progress of the pupils.
(22)	To help and guide teachers and promote their professional growth by actively encouraging their participation in courses designed for in-service training.
(23)	To promote initiative of teachers for self-improvement and encourage them to undertake experiments which are educationally sound.
(24)	To encourage teachers for study of the curriculum and syllabus in use with a view to analyse the objectives of teaching of various topics and adapting instructional programmes, with due regard to inter-subject co-ordination. Such study would be particularly necessary when a new curriculum or syllabus is introduced.
(25)	To ensure that the teacher’s diary is maintained in a manner that (i) it helps the teacher in his day to day work and (ii) it helps others to understand and appreciate his work.
(26)	To supervise class room teaching and secure co-operation and co-ordination amongst teachers of the same subject area as well as of other subjects.
(27)	To provide special help and guidance to teachers newly entering the profession.
(28)	To plan and prescribe a regular time-table for the scrutiny of pupils’ written work and home assignment and to ensure that their assessment and correction are carried out effectively.
(29)	To make necessary arrangements for organising special instructions for the pupils according to their need.
(30)	To inform the teachers about the new rating schedule which may be prescribed from time to time for assessing their yearly work. To evaluate their work objectively and also to bring to the notice of the Assistant Commissioner/ Sangathan meritorious work done or successful experiments undertaken by any teacher to improve the Vidyalaya.
(31)	To organise and co-ordinate various co-curricular activities through the House System or in any other effective way.
(32)	To periodically organise educational excursions after proper planning.
(33)	To develop and organise the library resources and reading facilities in the Vidyalaya and ensure that the pupils and teachers have access to and use books and journals of established values and worth.
(34)	To encourage the formation of parent teacher associations in order to establish contacts with and secure co-operation of parents/ guardians in the programmes of the Vidyalaya.
(35)	To send regularly the progress reports of the students to their parents/ guardians and to show the answer books of half-yearly and session ending examination to the parents on demand.
(36)	To promote amongst pupils physical well-being, high standards of cleanliness and healthy habits, and to arrange two medical examinations of the students in an year and send medical reports to parents/ guardians.
(37)	To sanction increments of all staff of the Vidyalaya excluding Vice-Principals in the approved time scales.
(38)	To sanction leave other than leave preparatory to retirement and refuse leave to teachers and non-teaching staff of the Vidyalaya in accordance with the rules laid down by the Sangathan.
(b)	Financial Powers :
	The financial powers of the Principal shall be as defined in the Accounts Code.

VICE-PRINCIPAL

The Vice-Principal shall work under the overall guidance of the Principal and will attend to whatever duties are specially assigned to him by the Principal. Some of these could be as follows :

(a)	To assist the Principal in matters of academic co-ordination, preparation of school time-table, co-ordination of Subject Committee meetings, scrutiny of pupils’ written work and home assignments, co-ordination of the school examinations and timely dispatch of progress card of students to parents, etc.
(b)	To organise various co-curricular activities of the school including games and physical education.
(c)	To develop and organise resources of the institution such as the school library, laboratories, teaching aids, etc.
(d)	To assist the Principal in the purchase of books and journals for Library and suitable equipment for Laboratories.
(e)	To look after the physical upkeep and cleanliness of the school and proper maintenance of property and stock. To assist the Principal in conducting physical verification of school property and device procedures for its careful and proper maintenance. Principal in conducting physical verification of school property and device procedures for its careful and proper maintenance.
(f)	To exercise certain specific administrative powers assigned to him when the Principal is either on leave or away from the Vidyalaya on duty.

OFFICIATING ARRANGEMENT DURING THE ABSENCE OF PRINCIPAL

(a)	When the vacancy is of less than two months' duration : During the absence of the Principal from the Vidyalaya, whether on account of illness or otherwise, the Vidyalaya whether on account of illness or otherwise, the Vidyalaya Management Committee may call upon the senior-most PGT or teacher of that Vidyalaya to take over charge of the duties of the Principal, provided that there is no Vice-Principal posted in that Vidyalaya. The teacher so appointed will be in charge of routine duties of the Principal in addition to his own. No charge routine duties of the Principal in addition to his own. No charge allowance will be admissible for such officiating arrangements, but an intimation shall be sent to the Regional Office about the arrangements made by the Vidyalaya Management Committee.
(b)	When the vacancy is of more than two months duration : In case of vacancies exceeding two months, the person to be appointed will hold current charge of the duties of the Post of Principal. Such arrangements shall be made after prior consultation with the Assistant Commissioner of the Region. Such of the members of staff as are appointed to hold current charge of the duties of Principal, shall be entitled to draw a charge allowance of Rs 300/- per month in the manner indicated below provided the officiating period is for more than two months:
(i)	A Post-Graduate Teacher promoted as Vice-Principal and posted simultaneously as In charge Principal may be given the option either to draw the pay of the Post of Vice-Principal or the pay and allowance of Post-Graduate Teacher plus charge allowance. The option will be exercised within one month of his appointment as In charge Principal.
(ii)	If a Vice-Principal is appointed as In charge Principal of the School in which he is already working as Vice-Principal, in the absence of Principal, he may be allowed to draw the charge allowance in addition to his pay as Vice-Principal provided the post of Vice-Principal held by him is not filled.
(iii)	Where a Vice-Principal is transferred as In charge Principal to some other school, he would continue to draw the pay of Vice-Principal only.
(iv)	When a Trained Graduate Teacher is posted as In charge Principal for over 2 months, he will be entitled to draw charge allowance of Rs 200/- per month in addition to his pay as TGT.

HEADMASTER

The Headmaster will be responsible for running primary sections under the overall guidance of the Principal and perform the under mentioned duties:

a)	To function as a Supervisor of the Primary Department.
b)	To help and guide the Primary Teachers.
c)	To organize workshops for the Primary Teachers for curriculum and syllabi in use, with a view to analyzing the objectives of teaching of various topics and adopting the instructional programmes suitable to them.
d)	To ensure that the teachers diaries are maintained properly.
e)	To ensure that lesson plans/unit plans are prepared regularly.

THE RULES - REGULATION - INSTRUCTIONS - MANUALS

KVS has its own set of Rules and Guidelines governing its functioning. These rules are compiled in KVS Education Code and KVS Accounts Code

THE STATEMENT OF THE CATEGORIES OF THE DOCUMENTS

Documents pertain to KVS dealing with Academics, Administration, Personnel, Finance, Legal documents, vigilance documents and policy papers forwarded by M/HRD.
Some of the documents are of confidential and classified nature pertaining to employees of KVS and, therefore, can not be made available for public circulation.

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Minimum Information Described Under the RTI Act 2005